College of Arts and Sciences Deadlines

Find important deadlines for faculty and staff in the Saint Louis University College of Arts and Sciences below.

College Deadlines 2024-2025

Below is a chronological list of important deadlines related to the SLU College of Arts and Sciences, plus links to required forms and applications.

Please note: When the date falls on a weekend, the deadline extends to the following Monday.

All dates are subject to change.

2024

September

September 1: Deadline to submit the names of faculty planning to apply this year for tenure, promotion, sabbatical, leave or emeritus status. Submit those names via this Google form: Faculty Planning to Apply This Year for Tenure, Promotion, Sabbatical, Leave, or Emeritus Status. For questions, contact Chris Pudlowski.
September 15: Sabbatical application deadline. Submit via this Google form: Sabbatical & NTT Developmental Leave Application Submission Form. For questions, contact Chris Pudlowski.
September 15: Developmental Leave for NTT Faculty deadline. Submit via this Google form: Sabbatical & NTT Developmental Leave Application Submission Form. For questions, contact Chris Pudlowski.
September 20: Annual learning outcomes assessment report deadline. Submit to the Provost’s Office and to the Dean’s Office. For questions, contact Associate Dean Laurie Russell.

October

October 1: Rank and tenure dossiers and emeritus applications deadline. Submit via this Google form: Rank and Tenure or Emeritus Application Form. For questions, contact Chris Pudlowski.
October 1: Student Research Award applications (round 1 of 3) deadline. Students will apply using a Google form to complete a brief application and attach their PDF proposal. For questions, contact Associate Dean Jennifer Popiel.
October 1: Mellon applications deadline. Submit via this Google form: Mellon Application Submission. For questions, contact Associate Dean Dan Kozlowski.
October 1: Stolle applications deadline. Submit via this Google form: Stolle Application Submission. For questions, contact Dean Donna LaVoie.
October 1: Center annual reports deadline. Submit to Dean’s Office.
October 10: Workload policy revisions deadline. Submit to Dean’s Office. For questions, contact Associate Dean Dan Kozlowski.
October 15: Father Michael Barber Undergraduate International Service Learning Award application deadline. Students will apply via Google form by Oct. 15. For questions, contact Associate Dean Jennifer Popiel.
October 15: Graduate Student Foreign Travel Fund application deadline. Students will apply by Oct. 15 via Google form. For questions, contact Associate Dean Jennifer Popiel.
October 15: Graduate/Undergraduate Research Collaboration proposal deadline. Students will apply by Oct. 15 via Google form. For questions, contact Associate Dean Jennifer Popiel.
October 17: Summer schedule deadline. Submit to Dean’s Office. For questions, contact Associate Dean Laurie Russell.

November

November 7: Two-year course schedule deadline. Submit to Dean’s Office. For questions, contact Associate Dean Laurie Russell.

December

December 1: Faculty Research Leave Program. Faculty deadline to submit notification of intent to apply to department chairs. For questions, contact Associate Dean Jennifer Popiel.
December 1: Adjunct appointment offers for spring provided to adjunct faculty. For questions, contact Becky Ball or Associate Dean Laurie Russell.
December 1: Department merit evaluation rubric revisions deadline. Submit to Dean’s Office. For questions, contact Associate Dean Dan Kozlowski.
December 15: Faculty deadline for full application for the Faculty Research Leave Program. Submit to department chair. For questions, contact Associate Dean Jennifer Popiel.
December 16: Nominations for Faculty and Staff Excellence Awards deadline. Submit nominations via the Google forms found on this page: Faculty and Staff Excellence Awards. For questions, contact Associate Dean Jennifer Popiel.
December 18: Dissertation Fellowship department nomination deadline. For questions, contact Associate Dean Jennifer Popiel.
December 31: Faculty annual activity reports deadline. Submit to department chair. (Some departments have an earlier deadline.)

2025

January

January 10: Staff self-evaluation completed in Workday. (HR tentative date)
January 15: Human Resources advances all staff reviews to the manager rating phase. (HR tentative date)
January 19: Diversity Graduate Fellowship applications candidate deadline. For questions, contact Associate Dean Jennifer Popiel.
January 19: Presidential Graduate Fellowship applications candidate deadline. For questions, contact Associate Dean Jennifer Popiel.
January 20: Faculty Research Leave Program proposals deadline. Department chairs submit to Dean’s Office. For questions, contact Associate Dean Jennifer Popiel.
January 31: Chairs’ and program directors’ annual activity reports deadline. Submit to Dean’s Office.
January 31: CAS Distinguished Thesis and Dissertation Award self-nominations deadline. Submit thesis self-nominations via this Google Form: CAS Distinguished Thesis Award Nomination. Submit dissertation self-nominations via this Google Form: CAS Distinguished Dissertation Award Nomination. For questions, contact Associate Dean Jennifer Popiel.
January 31: DEI Champion Award nomination deadline. Submit via this Google Form: DEI Champion Award Nominations. For questions, contact Associate Dean Katrina Moore.

February

February 1: Catalog copy edits deadline. Submit to Dean’s Office. For questions, contact Jon Graser. (tentative deadline)
February 9: Nominations for University fellowships due by 5 p.m. to Graduate Education. Each graduate program can forward one nomination for the Diversity Fellowship and one nomination for the Presidential Fellowship. For questions, contact Associate Dean Jennifer Popiel.
February 15: Deadline for signed, hard copies and electronic copies of Chair's Review of Faculty Annual Activity Reports (including third-year reviews) and individual Faculty Annual Activity Reports, including blue course evaluations. Submit hard copies to Dean’s Office (Chris Pudlowski) and electronic copies to Dean's Office. For questions, contact Associate Dean Dan Kozlowski.
February 15: Student Research Award applications (round 2 of 3) deadline. Students will apply using a Google form to complete a brief application and attach their PDF proposal. For questions, contact Associate Dean Jennifer Popiel.
February 20: James D. Collins Outstanding Senior Award names deadline. Submit via this Google form: Outstanding Senior Awards. For questions, contact Sabrina LeBlanc.
February 26: Year-end staff reviews by managers completed in Workday. (HR tentative date)

March

March 1: Winter schedule deadline. Submit to Dean’s Office. For questions, contact Associate Dean Laurie Russell.
March 1: Mellon applications deadline. Submit via this Google form: Mellon Application Submission. For questions, contact Associate Dean Dan Kozlowski.
March 1: Stolle applications deadline. Submit via this Google form: Stolle Application Submission. For questions, contact Dean Donna LaVoie.
March 1: Individual faculty workload plans deadline. Submit signed electronic copies to Dean’s Office. For questions, contact Associate Dean Dan Kozlowski.
March 1: Department workload summary deadline. Submit to Dean’s Office. For questions, contact Associate Dean Dan Kozlowski.
March 1: Administrative roles updates deadline. For questions, contact Delia King.
March 15: Precommencement Program Awards deadline. Submit to Dean’s Office. For questions, contact Sabrina LeBlanc.

April

April 1: Deadline for faculty intending to apply for promotion and/or tenure to notify the department chair. (Some departments have an earlier deadline.)
April 15: Student Research Award applications (round 3 of 3) deadline. Students will apply using a Google form to complete a brief application and attach their PDF proposal. For questions, contact Associate Dean Jennifer Popiel.

May

May 15: Deadline for Emerson Excellence in Teaching Award nominations. Submit via this Google form: Emerson Excellence in Teaching Nomination. For questions, contact Associate Dean Jennifer Popiel.
May 31: Department Annual Reports deadline. Submit to Dean’s Office. For questions, contact Associate Dean Dan Kozlowski.

July

July 15: Adjunct appointment offers for fall provided to adjunct faculty. For questions, contact Becky Ball or Associate Dean Laurie Russell.

Please Note:

When the date falls on a weekend, the deadline date extends to the
following Monday.

All dates are subject to change.

Revised: September 2024